Cover Letter Applying For Administration Job Descriptions

A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.

  • Don’t begin with your name. The hiring manager won’t have trouble finding your signature or reading your name from the top of your resume, which means you can get straight to the point.
  • Do use the hiring manager’s name if you can find it. The example below is addressed to “Mr. Lyle.” Personalizing the greeting starts you off on the right foot.
  • Don’t be too general. Our example mentions “building immediate rapport with callers, clients, visitors, and VIPs”; it’s specific and memorable. If she’d just said she was “friendly” or “good with people,” she’d have been less likely to catch the reader’s attention.
  • Do go in with confidence. Our letter writer wrote positively about her best skills. Do the same, and you’ll have a better chance at getting the job you want.

Administrative Assistant Advice

The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.

Cover Letter Tips for Administrative Assistant

Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.

1. Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.

2. Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.

3. Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.

4. Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.

5. Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.

Administrative Assistant Job Seeking Tips

Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.

1. Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.

2. Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.

3. Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.

4. Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.

5. Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.

Administrative Position Cover Letter Example

When you’re applying for an administrative job, it’s important to highlight your most relevant qualifications for the job in your cover letter. The employer will want to know how you're qualified to do the job.

Administrative roles serve a great deal of functions in the workplace. These duties often include assisting office managers, taking calls, managing calendars and travel plans, arranging meetings and scheduling events, preparing reports, data entry, training, customer relations, filing, welcoming clients, working with customers and third party vendors, and more.

What Employer Look For 

Administrative positions require strong interpersonal and communication skills, leadership, computer and research competency, and the ability to work independently and with others from all levels of the organization. It's important for anyone in an administrative role to have top-notch teamwork skills. Time management and the ability to multitask and prioritize projects are paramount to the success of an administrative professional. 

Share these top administrative skills in your cover letter, focusing on the ones that are the closest match to the job requirements. The easiest way to do it is to make a list of the qualifications listed in the job posting. Then match your qualifications to the requirements the employer has posted. Mention your strongest skills in your cover letter.

Based on the nature of the role and the level of personal interaction daily, administrative professionals should be able to communicate clearly both orally and in writing.

The following is an example of a cover letter for an administrative position. See below for more cover letter samples, and tips for emailing a cover letter and resume.

Sample Cover Letter for an Administrative Position

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Job Title
Company
Street
City, State Zip

Dear Hiring Manager,

As my resume indicates, I have roughly eight years of professional experience in an administrative capacity. I have worked as an assistant either to a department, single individual or multiple individuals in separate departments. I am sure you are aware of the flexibility, focus and diplomacy such positions require. I want to bring the knowledge and insight gained through these various experiences to the Office of the Registrar at GA University.

I have much to offer in the way of diversity of experience and profession in that I have worked in three (3) major industries in the United States: staffing, law, and currently, education. Within these industries I have had the opportunity to learn human resource policies, procedures and the protocol necessary to enforce them ethically and without liability. From my work in a law office I have sharpened my organizational skills, attention to detail and my ability to work with speed and accuracy.

In my past and current positions at GA University I have gained experience in research, writing reports, designing high impact Power Point presentations, administrating grants, and much more. Combine all of this experience with my natural talents (writing, aesthetics, analytical problem solving, logistical planning, and research) and with my work ethic you have a well-rounded candidate you will be proud to have on your staff.

Finally, in all the previous positions I have held, I have approached them as opportunities for career advancement and discovery. I will bring the same entrepreneurial spirit and value added vision to your office.

It is my sincere hope that we will meet for an interview to discuss any questions you may have and a future for me at the Office of the Registrar at GA University. Of course, feel free to call (555-555-5555) or e-mail (youremailaddress.com) me to schedule an interview.

Thank you for your time and consideration, and best regards.

Very truly yours,

Your Name

How to Send an Email Cover Letter

If you're sending your cover letter via email, list your name and the job title in the subject line of the email message. Include your contact information in your email signature, and don't list the employer contact information.

Start your email message with the salutation.

More Cover Letter Samples
Review sample cover letters for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact and referral letter samples.

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